Notification of Rights Under FERPA

In accordance with the Family Educational Rights and Privacy Act (FERPA), the following student information may be released by Central Kitsap School District unless a student’s guardian requests in writing that such information not be released:

  • Student’s name, address, and telephone number
  • Participation in officially recognized activities and sports
  • Weight and height (usually for athletes)
  • Grade level, dates of enrollment, withdrawal, and/or graduation
  • Diplomas and awards received
  • Major field of study
  • Current and most recent previous educational agency or institution attended by the student
  • Photographs, videotapes, and other images in which the student appears

This information may be released to anyone, including the media, colleges and universities, the military, youth groups, and scholarship grantors.

If you wish to restrict the release of such information, please complete a Form 8and give it to your child’s school. You may deny this information to military recruiters while allowing it to go to others. Forms are valid for one year only. A new form must be completed each year to continue restriction.

FERPA also affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  These rights are:

The right to inspect and review the student’s education records within 45 days of the day the school receives a request for access.  Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

The right to request amendment of the student's education records if the parent or eligible student believes they are inaccurate, misleading, or otherwise a violation of the student's privacy rights. To amend a record, the parent or eligible student should write to the school principal. The letter must clearly identify the part of the record to change and specify why it should be changed. If the school decides not to amend the record, the school will notify the parent or eligible student of the decision and advise him or her of the right to a hearing. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.  Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue SW

Washington, DC 20202-4605